Project Coordinator Product Safety & Quality

Location: New York, New York
Department: Quality Assurance
Hours: 40+


Project Coordinator Product Safety and Quality is a high-profile position that will require qualified candidate to attend operational and project management meetings related to the end to end product development process for new product development. Primary responsibilities will be to ensure product safety testing and compliance meets customer and company goals for consumer safety. Displays professional business leadership acumen while attending all operational meetings while providing guidance as liaise between QA team and operational and other cross functional partners. Secondary function will be to manage and track safety testing with third party labs that meet company guidelines for timing and cost. Candidate must be able to work in a fast-paced environment with the ability to quickly work through and maintain a high volume of data. Ideally the candidate will have working knowledge of how R&D, Safety Testing, Stability, and QA/QC contribute into the overall process.


  • The position will require the candidate to be based out of our NY Office
  • Will require the candidate to have direct knowledge of how new products are developed – End to End product development process - (Our platforms include: Personal Care, Color Cosmetics, Home Fragrance, OTC, Hair Care Platforms)
  • Candidate will liaise between Internal Technical team (R&D, Safety, Stability, Pkg. Testing, QA/QC) and internal Cross-functional teams through operational meetings to ensure alignment on meeting critical timing and cost targets
  • Must be able to maintain and track large amounts of data and timelines
  • Will be involved in coordination of reviewing, collecting and sharing provided Bulk and component Standards
  • Will be involved in ideation process and acquiring, circulating, and maintaining a system of our customers technical requirements
  • Sample and document prep to support safety testing manager
  • Work cross functionally with Operations, R&D, marketing, and other departments to meet due dates and stay compliant with strict timelines as well as to provide guidance and test results and timing of all current projects


  • Will be involved in Document control process related to support QA Sr. Manager
  • A plus would be to have related in-depth knowledge of cGMP and Quality Concepts as well as FDA trends and guidelines 
  • Coordinate dermatological, microbiological, packaging, and cosmetic efficacy (claim support) testing with 3rd party testing labs to ensure all tests meet customer requirements as well as Maesa on time/on budget
  • Assist in maintaining laboratory glassware, supplies and waste removal
  • Will acquire Internal component test reports and review with leadership team


  • Bachelor's degree in the sciences (or 3 years equivalent directly related work experience)
    At least 1 of those years in one of R&D, product safety, or regulatory functions in the cosmetic, OTC drugs, pharmaceutical or related industry
  • A plus will be direct experience and understanding of cosmetic or personal care product development process
  • Must possess exceptional communication, interpersonal skills, negotiation and problem resolution skills
  • Must be organized, detailed and have ability to handle multiple tasks at once and redirect focus based on company’s needs
  • Ability to be a self-starter and lead primary goals related to core function is a must