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Human Resources Administrative Assistant

Location: New York, New York
Department: Human Resources
Hours: 40+

JOB DESCRIPTION:

Maesa is currently seeking an individual to join our team. This person will provide administrative support to the Human Resources department and Chief Financial Officer. This role reports to the Director, Human Resources.

CORE RESPONSIBILITIES:

  • Coordinate and serve as the first point of contact in the onboarding process
  • Maintain handbook, new hire packets, and other HR Documents as needed
  • Own the coordination of interviews
  • Serve as the point of contact for employee enrolled in Commuter savings benefit
  • Write and distribute email, correspondence memos, letters, and forms
  • Develop and maintain a filing system for CFO and HR
  • Maintain and distribute employee contact lists and distribute to the organization monthly
  • Book travel arrangements for candidates, the CFO and HR team, as needed
  • Submit and reconcile expense reports for CFO and HR Director
  • Answer the Chief Financial Officer’s phone
  • Serve as primary back up to Receptionist
  • Work with Office operations team and Chief of Staff to ensure business continuity
  • Other duties as assigned

QUALIFICATIONS & REQUIREMENTS:

  • 1-3 Proven experience as an administrative assistant, or office admin assistant
  • Knowledge of office management systems and procedures
  • Proficiency in MS Office (MS Word, MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • Associates degree; additional qualification as an Administrative assistant or Secretary will be a plus
  • Flexibility and willingness to take on additional responsibilities when needed

 

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